Browsing the archives for the Academic Life category

How to be a Hackademic #34 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

BE ADAPTABLE. You’re going to need expertise in more writing styles than just thesis/dissertation writing. When we write academic dissertations, we are learning how to write for a very niche academic audience. Now you need to adjust your writing style for a new audience (the one that isn’t examining your PhD). For example, if you are writing for a more popular or generalist audience, you’ll want to use a lot less jargon. When writing a dissertation, we laboriously chose and qualify our terms, such precision ensuring the intricacies of our argument are clear. The typical dissertation is very different in tone and structure from the typical academic book. While a dissertation is usually directed toward a very small audience, a successful book must be accessible to a wider audience. This modulation of tone may take time to master so it is worth practicing early on.

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How to be a Hackademic #33 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

WRITE IN MODERATION. If working in pre-specified blocks of time isn’t your thing, and writing in excess fills you with horror, then break your writing tasks into moderate daily or weekly word counts. We all have different ways of working. Some of us write lots quickly and then edit into more refined copy, while others might take more time but write a near perfect text that requires little editing. Some of us research and write at the same time and some of us like to get all the research done before even attempting to put words down. Once you know which type of researcher/writer you are, test yourself to see how much writing you can get done in a day. As you get into a groove, you might challenge yourself to do a little more each day. For some people 250-500 words will be more than enough, but others might find they can get to 1000 or even 1500 words in a day. Find what’s comfortable and measured and go with it.

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How to be a Hackademic #32 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

GRAMMAR. If you haven’t done so before, now is the time to start taking an interest in grammar. Unless you’re an English super-scholar, nobody is going to expect you to have perfect grammar, but anyone interested in writing should be interested in writing well. There are lots of basic guides to grammar that can help you tidy up some common mistakes, but it’s also a good idea to start paying close attention to details in everything you read. This will help as you put your own mental map together of what good writing looks like. Editors will be there to help polish a final piece, but you’ll find your entire writing process easier if you write carefully from the start.

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How to be a Hackademic #31 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

TIME YOURSELF. Use something like the Pomodoro Technqiue, named after the iconic tomato kitchen timer. The idea is that you measure your working time in “pomodoros” which are blocks of time comprising 25 minutes of work, 5 minutes of rest. Each block of time is known as a “pomodoro” and signifies a unit of productivity. Even if you only do one pomodoro a day, you’ll find your writing output will increase greatly. Better still, though, try for 2 or 3 pomodoros a day. You can even use a focus boosting app – there’s lots based on the Pomodoro Technique which give you audio/visual reminders.

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How to be a Hackademic #30 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

LOVE WHAT YOU’RE WRITING. Jesse often tells his students when they’re working on class projects that if they’re not having fun, they’re doing something wrong. This doesn’t mean that every moment of the process will be fun, but it does mean that the overall trend should be to have the work be fun-inducing not pain-inducing. Countless studies have been done that show how much more we remember when learning is fun. When something is painful, we try to forget it as quickly as possible. Thus, if you love your project, you will learn more from the process and your learning will illuminate the page, improving the quantity and quality of your writing.

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Baby on board, so time to take my leave (at least for a little while!)…by Anna Tarrant
Posted by Charlotte Frost

baby-on-boardThe time has come to announce that this is my last post for PhD2Published for a little while (boo! :-( because I am going to be taking some time off to have a baby! :-) She (yes apparently it’s a girl!) is due at the end of April 2013 so my attentions will be re-directed elsewhere for a while.

I have thoroughly enjoyed being the Managing Editor for PhD2Published and given that my body is being incredibly productive, I thought I would also take this opportunity to reflect on my time with PhD2Published to share some of the things I have learnt.

Becoming Managing Editor was a ‘seize the moment’ type affair (my first tip; seize any opportunity that you can – but be strategic!). I was working as a Senior Teaching Associate at Lancaster University (a teaching only position) at the time and I felt really disconnected from the world of academic publishing and research. In identifying a need for support and guidance in publishing I embarked on an online search for resources and that was when I came across PhD2Published.  As luck would have it, Charlotte was looking for someone to fill the Managing Editor role so I jumped at the opportunity and just over a year later I am so grateful I did. Here’s why:

I have learnt about how and where to publish

One of my roles as Managing Editor is to source material relating to topics relevant to academic publishing. With a desire to publish myself I sought information that would not just help me, but others too, in all our publishing journeys. This helped me to collate useful material that also built a strong personal, but openly accessible narrative about publishing.  In the past year I have invited academics of various career stages to write blogs, ranging in focus and including (but not limited too): contemporary publishing models such as Open Access; developing academic writing (see the benefits of writing in groups and collaborative writing); and reflection on publishing and emotion (e.g. Publish or Perish). I have even written my own resources for the site (see my series of #acwri summaries and what not to send for peer review) and for other reputable blogs including Guardian Higher Education.

As well as publishing blogs, I have gained a great deal of knowledge and confidence in publishing in more traditional ways. In the past year I have had three journal articles accepted, have had a book chapter published, with another on the way, and have been asked to peer review for several journals – all skills I needed to acquire but felt less able to in my teaching post. Needless to say, I am now a Research Associate at the Open University and can boast a much-developed CV.

I have upskilled

  • I have learnt how to blog, how to set up a blog site and how to write for different audiences,
  • I have learnt how to use Twitter, to network, to establish a professional identity, to share resources, to chair and manage a live chat (#acwri) and a large scale online project (#acwrimo),
  • I have also learnt how to use a range of different social media and applications including Twitter, Storify, Paper.li, Dropbox and Google Docs.

Networking: online and off

Networking and contacting academics from a variety of backgrounds, disciplines, geographic locations and so on has also launched me into a supportive, active and engaged community across multiple social media platforms; the website itself, Twitter and Facebook. Meeting people at conferences who know of me through Twitter has undeniably enhanced my ability to network and to meet people in my fields of research. Get known on Twitter, it helps to enhance your networking skills and visibility at conferences!

I have become involved in emerging academic debates about publishing/writing

Finally, PhD2Published has also expanded my research interests and expertise, so much so that I gave a conference paper about it at the SRHE Annual Conference 2012. This has afforded me the opportunity to reflect critically on academic use of social media for knowledge production and there is even a publication in the pipeline about this very topic, so watch this space!

Last but not least, as well as acquiring a range of skills I have also found a great colleague and friend in the one and only, charismatic and creative, Charlotte Frost. She is a quirky, selfless lady (with a penchant for pretty, purple, glittery things) and a true inspiration. I have the utmost respect for her and she has truly shown me that respect is earned; through hard work, tenacity, friendship, intelligence and a lust for life. I have a lot to thank her for and everyone who I have had the pleasure of working with/meeting in the past year or so.

Of course, I am not disappearing completely so hope to see you online soon!!

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How to be a Hackademic #29 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

KEEP SCORE. Writing is not a contest; however, as much as we’d like to say, “academic publishing is not a contest,” we can’t. There are winners and losers in academic publishing, so it makes sense to start keeping score. How many writing projects have you finished? Where has your work appeared? How many people have read it? How many times have you been cited? How many copies of your book have you sold? You can’t get to any of these larger questions without starting first with a more foundational one like, “How many words have I produced today?” So to start with, create a spreadsheet or just jot your daily word count onto a calendar. You can make yourself even more accountable by tweeting the numbers. The number of words is meaningless, really, except in the way that it inspires you to keep making more.

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How to be a Hackademic #28 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

LOVE WRITING. A friend of Charlotte’s who finished her PhD a couple years before her once talked about the strange pleasures of the final writing stage. Charlotte thought she was mad when she told her about an unparalleled pleasure derived from delving deep into her thesis and thinking and writing intensely for hours. She spoke of a level of focus that was like nothing she’d experienced before and a connection with her work that was all-consuming and effervescent with ideas. Charlotte figured this was some strange state she’d invented to compensate for the final weeks of PhD work where bodily hygiene and a balanced diet would go out the window. But, later, as her own work reached that same stage, Charlotte discovered her friend was right. Let’s face it, we wouldn’t be doing this if we didn’t find some kind of pleasure in thinking and writing, but deadlines and writer’s block often loom large and eclipse those moments of personal-writerly-discovery. Quite the best way to approach writing projects is to embrace the real joys of writing and keep them foremost in your mind throughout all the low points. As with relationships, all too often we tend to share the pain and anguish, but if we talk more about what is good, we’ll soon foster a better attitude to writing.

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OMFG! I just got re-tweeted by Justin Beeber!?!?! Social Media Academia by Ben
Posted by Charlotte Frost
Image from Mochimochiland.com

Image from Mochimochiland.com

This blog post by Ben (author of the Literature HQ blog) is part of a series that asks after new forms of scholarship and demonstrates how academic out-put is changing in the digital age.

From blogs like the Thesis Whisperer to Twitter communities like #PhDchat there are a number of ways in which academics are harnessing digital communication technology to support each other and their work within and without institutions. And some are even outright reinventing what academic scholarship might be. We are well beyond the early phase of academic listserves and blogs and into a – perhaps third wave – of digital discourse design.

In this series I’ve invited the people responsible for these types of projects to share what their intentions were when they established them. How their projects have changed the way they (and we, as participants) work, research, share, support and interact with each other as global colleagues. And how they might describe what the emerging skill-sets are and their benefits and pitfalls.

Today’s celebrities are more accessible than ever before. It’s not uncommon for me to see my friends gushing after being mentioned by a minor (or sometimes major) celebrity on Twitter. While this may seem trivial, for me it’s amazing. I think it represents the shrinking of oceans between us and people who we thought were totally inaccessible. This includes vacuous celebrities, but more importantly, it also includes the greatest minds of the 21st Century. This incredibly powerful phenomenon has become the new focus of my growing blog.

So where did it all begin? Well, I suppose my site is first and foremost an experiment. Now I have some idea of how I want it to progress but at the start I certainly didn’t. I just wanted to make a “complete” resource for people doing an academic literature review. By complete I mean that I didn’t just stop half way through but made it into something that someone could ultimately use to succeed with their own project.

Based on my early goal and the vision that I had the site has far surpassed my initial expectations. However, as the site has grown so have my ideas hopes for the future of the project. It has been a great vehicle for me to experiment and learn about communicating useful information through digital media such as Twitter, You Tube and Webinars.

Initially it was just me rattling around on the blog, not much of a community or input from others. Now I think that the community and the other contributors are the most important part. Perhaps the most influential section of the blog is a podcast that I use to talk to experts from all different academic fields to try and help my readers/listeners with their literature review. This was popular when it first started but I’ve recently been hosting the podcasts live with input from the audience which has been a huge success. I think it highlights the changing tide of media in general. It is no longer acceptable to just preach to crowds from a pulpit. Our audiences expect to be engaged by the people who are providing them with information.

Is this novel? Am I feral, hybrid and outstitutional? When Charlotte asked me this I couldn’t help but smile. I’ve never really thought about it before but yes, this is how I feel at the moment. I feel that what I do is provide an alternative to the way that a lot of skills training (especially writing) is done in universities. I feel like I’m providing an education that I needed myself about 3 years ago! I’m ok with this. It’s certainly not that the academic institutions are doing a bad job, but it’s very difficult to cater to everybody. That’s why I like what I do and I like providing an alternative resource and an alternative point of view. I think it’s ok to be feral as well. This way we are all a little bit leaner and meaner, ready to adapt to the ever-changing tides as larger institutions simply can’t be.

How would I describe Literature Review HQ now? Well I’d say deep down it hasn’t really changed. I still want to make a “complete” resource for anyone doing an academic literature review. However my definition of “complete” has changed. Now it’s not just about me sharing my experiences and advice. I feel like now it is my responsibility to find the very best experts in the world and to try get them to impart their wisdom to my audience. In the future I also want to focus even more on engagement. I think it’s really exciting how we can deliver information online. I also think it’s exciting how accessible people genuinely are. We really have the best information within reach. If we want we can talk to experts and learn an awful lot. I feel that it is my responsibility to use my blog as a platform to aggregate all this information for the benefit of anyone who wants to really write an amazing literature review.

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How to be a Hackademic #27 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

PURGE YOUR THOUGHTS. Instead of asking yourself to practice writing, you might instead think of your daily writing as a sort of mental purging. You could, for example, start or end your day with a diary-style cleansing of your thoughts. Why would so many people write diaries if it wasn’t so incredibly useful in making sense of your own head? And besides, therapists can be really expensive! Sometimes we can’t see the forest for the trees, so siting down and writing whatever comes to mind can be a good way of getting some of distracting ideas out of your way. Likewise, engaging in a free-form writing session can spark some untapped creativity, helping us see some wilder connections in our ideas that we hadn’t considered before.

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#PhDchat – a Doctoral and Academic Research Community – by Nasima Riazat
Posted by Charlotte Frost
Image from Mochimochiland.com

Image from Mochimochiland.com

This blog post by Nasima Riazat (an instigator of the ‘#PhDchat’ Twitter discussion) is part of a series that asks after new forms of scholarship and demonstrates how academic out-put is changing in the digital age.

From blogs like the Thesis Whisperer to Twitter communities like #PhDchat there are a number of ways in which academics are harnessing digital communication technology to support each other and their work within and without institutions. And some are even outright reinventing what academic scholarship might be. We are well beyond the early phase of academic listserves and blogs and into a – perhaps third wave – of digital discourse design.

In this series I’ve invited the people responsible for these types of projects to share what their intentions were when they established them. How their projects have changed the way they (and we, as participants) work, research, share, support and interact with each other as global colleagues. And how they might describe what the emerging skill-sets are and their benefits and pitfalls.

#phdchat is a twitter hashtag for doctoral researchers and early career researchers which was set up by a group of doctoral researchers in December 2009. #Phdchat is a professional community for academics and researchers to share resources, highs, lows, pieces of blogging to get feedback and to tentatively test thoughts and ideas with like-minded colleagues. I have been asked to write this post by Dr Charlotte Frost reflecting on what the chat is about, why I started it, discuss the nature of the chat and to offer some personal thoughts and reflections on the degree of its success.

The #phdchat hashtag was established when a few tweets were posted by doctoral students and a live chat was organised to be held each Wednesday evening for all UK doctoral researchers to enable us to have a community to share the journey with. As word spread about the hashtag to people’s networks, a large community was contributing informally and partaking in the live chats.

Reflecting back in 2013, the hashtag has flourished beyond all expectations and #phdchat has gone from strength to strength. On the 14th March 2013, an analysis of the #phdchat hashtag showed that it had reached an audience of over 650,000 people and had over 560 posts within 24 hours (info gathered via https://www.hashtracking.com). I am both thrilled and humbled by the worldwide success and how #phdchat has become an invaluable and useful community to researchers. We have people at various stages of their research careers contributing regularly, whether they are starting their PhD journey, are early career researchers, supervisors, lecturers or Professors.

When I started my own doctoral degree it became apparent that a support network was needed for the much anticipated joys and lows of PhD life. I had a busy full-time career as a Curriculum Leader in a high school and it was not feasible to make long journeys to network with PhD students or to regularly attend research conferences to build up my research network. My supervisor (@janshs) suggested using Twitter to make links with other researchers to test my thoughts and ideas for my grounded theory research design. Initially I was extremely wary and came across very few doctoral researchers on social media. Having located a few PhD students, an ‘online’ conversation (albeit not in live time) about grounded theory inspired the desire to start chatting more regularly with PhD students in live time and #phdchat was born.

The idea of a hashtag and a live chat was not originally my own idea and evolved through tentative discussions by myself, @janshs, @ianrobsons, @janedavis13 and @lizith before others such as @jefferykeefer, @emmaburnettx and @andycoverdale started to join in and make this the vast research community it has now become. At this time the only ‘live chat’ on Twitter that I was aware of was the #ukedchat hashtag where teachers ‘met’ online at the same time each week to discuss a topic of relevance. I particularly liked how this chat inspired me to get involved and bravely put out a few tweets and thus gaining a few followers and colleagues to share thoughts and ideas with and used this experience to adopt the same model for #phdchat.

A poll was posted for the community to choose a topic and a time was collectively chosen so we could get together each week and share our research thoughts and ideas. The chat element of the hashtag is, in my opinion, what has made the thread so resoundingly successful as this is when the community really started to develop professional relationships and, what were to be long term friendships, which enabled us all to quickly gel with each other. The chat element also provides a ‘safe’ place for those who are new to Twitter and don’t have any connections as yet to build their network and feel confident to talk. The live chat gives us all a topic to focus on (whether we contribute regularly to #phdchat or not) and a chance to ‘test the water’ of social media before launching straight into posting tweets and links of our own. People often are a little wary of contributing when they don’t have a common topic, don’t know the community, or feel worried that someone may not reply to them and I feel a live chat encourages them to be drawn into the conversation. It was a challenging task as moderator in the early days to get everyone involved and drawn into the discussion but now the chats tend to run themselves.

Most of my professional development as a teacher and researcher has been through the knowledge I have gained through #phdchat. I know many of us have become lifelong friends, there have been some #phdchat meet-ups and great friendships have been born due to this hashtag. Due to the immense global success of #phdchat, people from other time zones indicated that this model was a good idea and that they too wished to start a version phdchat of their own which was more convenient for their time zones which resulted in Dr Inger Mewburn (@thesiswhisperer) launching an Australian version of live #phdchat and there has been some discussion around possibly launching an American version.

Another great success of #phdchat is that as the community has grown people have started their own versions of live chats more focused to their field or stage in their research career which is fantastic to see. I have also seen other twitter chats take on the similar setup of #phdchat (such as #sltchat started by @teachertoolkit) which follow the same model of informal posts throughout the week and a live chat once a week to develop a real active live community.

Although all members of the community are equally valuable, I feel that a special mention must be made to @lizith for setting up and maintaining the #phdchat wiki and to @gawbul for uploading the #phdchat tweets to the wiki.

As I approach the final few months of my own thesis I feel thankful to all who have helped, supported and advised me through the #phdchat thread – too many of you to mention here personally. It has been wonderful to share my thesis journey with my doctoral colleagues on #phdchat and to see many of you come through at the end with your degrees. As the first generation of #phdchatters come to the end of their degrees, I hope that #phdchat continues to flourish and provide support, friendship and thesis-related knowledge to the next generation of PhD students.

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How to be a Hackademic #26 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

FIND AN AUDIENCE. Without an audience, you have no real motivation for writing. Your work becomes an exercise in speaking to an empty room, which is – to be fully honest – kinda crazy. So first it is a good idea to really think who you are aiming your work at? Who would you like to speak to and why? And then think about building this audience more literally. For example, students can be an excellent audience for rough pieces of writing and early ideas. Blog posts and conferences are other great platforms for building an audience for your work as you’re writing. Of course you need the writing to really win an audience, but building an audience one step at a time works really well. Then, once you have an audience, the demands of that audience will keep you writing.

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How to be a Hackademic #25 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost

How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.

WRITE SOME MORE. Write regularly to improve your communication skills in all areas of your work and ward off that dreaded writer’s block. Try to allot a bit of quiet time – even half an hour is enough – to get some thoughts onto paper/screen every single day. At first it will seem like a chore, but all too quickly you’ll notice how productive you can be. Some of the material you produce might well make it into your book or article, or perhaps it will become a blog post, or some other way of publicly discussing your work. In fact, blogging regularly can really help. It adds an important level of accountability if you imagine you have to blog once a week or you’ll lose face. Reporting on the ideas you’re processing in this lighter more chatty style will be easier and it will help you get to the crux of the matter – don’t underestimate how important it is to be able to communicate widely. Try to keep this daily writing routine no matter what else is going on. So, even if you’re traveling, consider setting aside just a small amount of time to do some writing, even if you’re just pecking letters into the notes app on your smart phone. It doesn’t have to be academic writing; every bit of writing we do ultimately helps hone our craft.

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How to be a Hackademic #24 by Charlotte Frost & Jesse Stommel
Posted by Charlotte Frost
How to be a hackademic pictureHybrid Pedagogy’s Jesse Stommel and our very own Charlotte Frost rethink academic life and writing productivity in this on-going series of hints, tips and hacks.
ER…WRITE. With all the different tasks that go into being an academic and a human being, our impulse is often to try and lump writing onto the end of the day, week or semester. We juggle all the other parts of our career and put writing off because it is difficult and requires focus. Turn the tables on this method and work out a schedule from the outset that at least features dedicated writing times, if not gives them top billing. A huge amount of what we do as academics requires writing, so you’ll always fill these times and – heaven forbid – you might even use them to get a bit ahead of yourself. If you know you have set writing times you’ll find it easier to filter out distractions during this period.

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From Panel to Publication: Putting together a special issue for a journal by Adia Benton
Posted by atarrant

writingToday’s post by Adia Benton provides some useful advice about preparing a special issue for a journal. Adia is an assistant professor of anthropology at Brown University. Her research focuses on humanitarianism, development, and technology and their interface with issues of race, gender and sexuality in sub-Saharan Africa. She can be found regularly tweeting @ethnography911 and blogging on Ethnographic Emergencies about engaged anthropology, ethnographic research and teaching. 

A few years ago, after organizing a well-attended conference panel, we – the panel co-organizers and panelists — decided to put together a special journal issue based upon our panel. The only problem was that none of us had ever done it before. So we each reached out to our mentors and advisors for help, compared notes and put together a proposal. Last year, some two years after putting the proposal together, that issue was published. In this post, I outline the steps we took to go from panel to publication.

1. Draft your proposal for the special issue.

a) Provide a brief overview of the special issue. Ours was about a paragraph. As is often the case, our original conference proposal, although narrow enough to have the panel accepted (ahem), was still fairly broad and did not specifically address the papers’ common themes and what specific new conceptual, theoretical and methodological insights they provide. Therefore, we circulated the abstract to all panelists and modified the proposal to ensure that we narrowed our topic appropriately and described the gaps in the literature that the papers address collectively.

b) Abstracts for each paper – maybe 250-300 words—that are also modified to better fit the overview of contents.

c) Timeline: Without a timeline, you will have difficulty convincing anyone (including yourselves) that you have what it takes to pull together a special issue. Here are some milestones that you can include (with suggested time allotment):

  • Agreement with journal editor (within 8 weeks of submission of the proposal);
  • Article submission (3-6 months after agreement);
  • Article review (8-12 weeks);
  • Revisions (6-8 weeks);
  • Proofing, typesetting, articles in press and online (8-12 weeks)

Note: These are rough estimates and depend on the journal’s existing publication schedule. The editor who accepted our special issue told us that our dates were all wrong because there was a backlog of articles, slow turnaround on peer review, and two special issues already forthcoming. Although this was longer than we would normally expect for a single paper, it seemed to be normal for a special issue. On the bright side, this backlog meant that we had more time to write, edit and circulate our papers within the group of authors.

2. Circulate the proposal among the special issue participants, and perhaps, to colleagues who have editorial and/or topic area expertise. Edit using their suggestions.

3. Make a list of all relevant journals. I used a spreadsheet that included:

  • contact information for the editor;
  • general submission requirements;
  • any special requirements for special issues so that you can modify your proposal accordingly;
  • length of the average journal (number of articles and number of pages). This is important because you want to ensure that your final product falls within the range of what they are capable of printing in a single issue. Some editors have a bit more leeway when it comes to the length of issue, but it seems that most of them have an issue/page limit for each year.
  • If you have mentors, advisors, and friends who are on editorial boards, they might be looking to bring in new stuff. Ask. They might be able to push a proposal through too.

4. Submit the proposal to all journals on your list. I used a free email merge program back in 2010, but Outlook and Mac Mail allow you to perform an email merge.

5. Await a response. Within a couple of weeks, we received responses to most of our inquiries. A few well-respected journals responded positively but did not provide any firm commitments. One journal immediately accepted our proposal, which ‘fast-tracked’ our timeline a bit… But she also suggested that we prepare a backup plan in case all of our articles were not accepted. We had a colleague ‘on call’ in case we needed his contribution, but because we planned to devote a lot of time to editing amongst ourselves, we felt fairly confident that our papers would make it through.

6. Submit the papers according to the agreed-upon timeline. After circulating and editing papers over a summer and part of the fall, we all submitted our papers for peer review.

7. Await peer review comments and… darn we should have done that call for papers. One of our papers was rejected, and another that was on the cusp (ultimately, a revise and resubmit that was later accepted). The editor had also received two articles that fit our theme, so we would have had a full issue — even if it did not include all our original gang. Had we been less self-assured regarding our editing abilities, we probably would have posted a call for papers on our sub-discipline’s listservs and the journal’s website.  And we would have posted it immediately after we had our initial proposal accepted.

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